DEADLINE to complete team’s registration is generally 2.5 weeks ahead of tournament date so that the tournament program book and tournament printing can be completed in time.

Item 1. Pay Championship Tournament Registration fee of $275    –  Each team has its own  unique payment link. Go to the team list for your Championship and click on the “Pay” link.  (As of 12/7, all 4 Championship team lists are posted).

Item 2.
  Have your team’s  ADULT, post high school volunteer sign up in VIMS and be assigned into a role.  IMPORTANT NOTE: your team’s volunteer must add the team number in the availability/comment box – also please have them look first at the  list of available roles and current status of which ones are filled, hours and description.    Each team is required to provide an “effective all day” volunteer. This can be fulfilled in 3 ways:  by 1 person picking 1 full day volunteer role; or 1 person filling 2 separate, non-overlapping half day roles; or by having 2 different team volunteers each fill half day roles.   Again, please make sure that your volunteer adds a comment to list their team number when they apply in VIMS so that can match up your team’s volunteer with your team’s registration status.


The following items 3-7 do not get emailed – they get entered/uploaded in a jotform!       

Each championship has its own online jotform  –
East Bay Championship Jotform
Peninsula Championship Jotform
Capital Championship Jotform
Silicon Valley Championship Jotform

Item 3
. Provide team photo (in PNG, GIF or JPG only)  – Note that the picture will be published in the tournament program.  This will get put into an area that is 1.5″ high by 2″ wide.

Item 4. Provide robot picture (in PNG, GIF or JPG only)  – Note that the picture will be published in the tournament program.  This will get put into an area that is 1.4″ high by 2″ wide.

Item 5. Provide team overview  (200 to 250  characters) text.  Include information such as any team sponsors,  your robot’s name (if there is one) and the team’s project title or specific project issue – this information will be published in the tournament program.   If you list team member names, please do not include full names of team members – first name only is fine.

Item 6. Provide a project title  (15 to 20 characters) text explaining the specific issue/solution that your team picked for their project – this should be very short. This information will be published in the tournament program

Item 7. Provide soft copy of Team Profile (Editable PDF)  or  MS Word Team Profile Form.  You have to download the link – you can not just open in a browser and edit from there. On Windows machine,  right click and chose, “Save Link As”.  Note that if you use an Apple computer, you can’t use the native PDF Reader to edit the PDF version, you have to use Adobe Reader or Adobe Acrobat.

When all 7 items above are received,  the team’s Pit Number  is posted on the team status table.    This allows you to know your team’s detailed schedule for the day.


Item 8.   Prepare pit “decorations” / team costumes / and team give-aways for Kids Choice Awards!   Kids Choice Award Categories   (same as previous years)  Note no stickers, candy,  or similar will be allowed.  We have had a continual problem with these items getting stuck to the floor and having issues with cleanup!

If you do have questions about your items, you can reach the right person (aka Jill) by emailing