All volunteers use the FIRST VIMS system to apply for roles.

 

The table below is maintained by Jill/Sherri to just give you visibility on the current assignment status so that you can apply for a role that is still needed (and in theory at least, reduce the number of emails back and forth).   IMPORTANT:  All volunteers must register in VIMS, apply for a role at the specific tournament event and (if over 18 years old) pass the FIRST required background screen –  there can not be any substitutions of the team’s adult volunteers during the tournament day due to the background screening requirement instituted by FIRST.

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Please do not apply for the “Assign Me as Needed” role – there is no good way for us to assign you into a specific role from that one.  If you are flexible,  apply for one of the roles below that are available and add a comment that you are flexible to fill another role.

The list of roles that are open for a team’s adult volunteer to apply to are listed below.  There are other roles that the team volunteer should not apply for ->  Link for the listing of roles that the team volunteer should NOT apply to fill.
Please make sure that the volunteer adds the correct FLL team association either in the VIMS “Expertise” section OR in the volunteer comment box  (labeled,  “Time Availability/Comments”).

Red cell background ( #f28383 )  helps to visually show you the filled positions.   

If you need to reach either Jill or Sherri about questions related to volunteering or your assignment,  you can email:  fllvolunteer@playingatlearning.org

 

Note that if your team’s volunteer has applied for a role but has not been assigned, it means one of 2 things:

1.  their background screening has not been completed – they can check on their status by logging into VIMS.  Also they should receive email saying that their screening has been completed.

or
2. they have applied for role(s) that are not eligible for the team volunteer  (such as “Assign Me as Needed”).

 

Also note that if the coach applies for a role other than bringing a Challenge table (for judging or pit practice) and/or helping with setup, it will be ignored.

 

Team Volunteer Roles  (listed in VIMS as custom to NorCal or existing position) Status of assignments for  Peninsula
 up to date with assignments as of 2/6 2:50pm 		 Full or Half Day Role Approx. Time number needed Lunch  Provided? Job
Description
Custom: Friday PM Setup Help (physical help) and load out from trailer   [counts as half]  Eric team 7460,
Bryan team 11000,
Yang team 7540,
Hayden team 6088,
Deborah
Sherry,
Abhijeet		 half day FRIDAY evening ( time for Peninsula: 4:45pm to 8pm or later) 12 no CRITICAL NEED!! PLEASE HELP IF YOU CAN.  This role can be filled by team coach.  This is a physical role and not suited for someone with general back problems or similar physical limitations.  Recommended to bring gloves and wear closed toe shoes.   This role can be filled by the team’s coach and counts as a “half” volunteer role.
Custom: Bring Judging FLL Challenge Table – No Field setup kit needed   [counts as half]  filled –
Alex team 6677,
Gordon team 7052,
Eric team 7460		 half day setup by 8:15am 3 no Coach or similar person to bring the FLL Challenge table  (and sawhorses) for robot design judging.     Table needed to be set up in room no later than 8:15am and cleaned up by 3:15pm.   The team does not need to bring their field setup kit – this will be supplied by the tournament.This role can be filled by the team coach or similar who has access to the FLL challenge table.  It counts for a “half” volunteer role.
Custom: Bring FLL Challenge Table for practice – including field setup kit [counts as half]  Bryan team 11000,
Bryan team 6088,
Trey team 5706,		 half day setup in pits by 8:15am 6 no Coach or similar person to bring the FLL Challenge table  (and sawhorses) AND the team’s field setup kit to be used for pit practice.     Table needed to be set up in pit area no later than 8:15am and cleaned up by 4:30pm.   The team will need to bring their field setup kit.   This role can be filled by the team coach or similar who has access to the FLL challenge table.  It counts for a “half” volunteer role.
Master of Ceremony (Emcee) – existing position  filled – Barry (morning),  Glenn (afternoon) full day 8:30am-5:30pm 1 yes description
Custom: Game Announcer  – Play by Play  Ashley full day 8:30am-5:30pm 4 yes The game announcer helps the audience visualize the action and excitement through commentary during the robot rounds.  They must be comfortable talking to crowds and be able to describe the game play.
Field (Floor) Manager – existing position  filled –
Joe team 11411		 full day 7:30am-5pm 1 yes description
Scorekeeper – existing position  filled –
Vasudha team 6230		 full day 8am-5pm 1 yes description
Technical staff  filled –
Sanjeev		 full day 7:30am-6:30pm 1 yes  Manage A/V, sound and music.   Must be generally familiar with sound systems, video equipment.
Timer (Game Timekeeper) – existing position  filled – Feifei team 5704 full day 8am-5pm 1 yes description
Pit Manager – existing position full day 7am-5pm 1 yes description
Robot Game Queuer  (Queue Manager) – existing position  filled –
Heather team 6009		 full day 8:30pm-4:30pm 1 yes description
Photographer – existing position  filled –
Nitul team 3074,
Pradipta team 6008		 full day 7:30am-5:30pm 2 yes description
Custom: Lead Volunteer Manager full day 6:30am-4:30pm 1 yes Lead person that is responsible and willing to manage volunteer check-in and overall info desk for event – this is a key role and acts as “volunteer central”.  Person is needed to be on site no later than 7am and the role will be completed by 4pm.
Custom: Robot Inspection  filled –
Raj team 4489,
Sree team 817		 full day 8:30am-5pm 2 yes Robot Inspectors perform mandatory robot inspections to ensure  compliance with robot  construction  rules published  in the FLL Challenge rules.
Custom: On-Call First Aid – RN or EMT or similar full day 8am-5pm 1 no Provide TLC and medical care as needed.   Must have medical training  (EMT, nurse or similar).  This person must be on call /available throughout the day and be willing to provide cell phone number.   This role counts as a full day volunteer role.
Custom: Judging Timekeeper  filled –
Kinger team 8193,
Uma team 2552,
Mukund team 3205		 full day 8am-3pm 3 yes This person is someone comfortable keeping the judging on schedule by monitoring the time and helping to get teams in/out of the judging rooms on time and as scheduled.
Custom: Manage Cleanup in Volunteer Food & Judging Areas and load in to trailer [counts as half]  filled –
Ming team 8308		 half day 3pm to done (~7:30pm) 1 no This role starts after all judging is completed (expected to be 3pm – 7:30pm until all equipment is back loaded into trailer – exact time is TBD).    This person is responsible for ensuring that the judging rooms and volunteer food areas are completely cleaned up.    This is a physical role.  Recommended to bring gloves and wear closed toe shoes.   This role counts as a “half” volunteer role.
Custom: Manage Cleanup in Pit Area and load in to trailer [counts as half]  filled –
Anand team 4722		 half day 3pm to done (~7:30pm) 1 no This role starts as teams complete their final round (expected to be 3pm – 7:30pm until all equipment is back loaded into trailer – exact time is TBD).    This person is responsible for ensuring that the pit area is completely cleaned up.    This is a physical role.  Recommended to bring gloves and wear closed toe shoes.   This role counts as a “half” volunteer role.
Custom: Manage Cleanup in Competition Area and load in to trailer [counts as half]  filled –
Paul team 419		 half day 3pm to done (~7:30pm) 1 no This role will start with walk through of how to manage clean up at 3pm.  And then after the final robot game round and into / after the closing ceremony is completed (expected to be 4:30pm – 7:30pm until all equipment is loaded back into trailer – exact time is TBD).    This person is responsible for ensuring that the competition area is completely cleaned up.    This is a physical role.  Recommended to bring gloves and wear closed toe shoes.   This role counts as a “half” volunteer role.
Custom: General Cleanup Crew (physical help) and load in to trailer   [counts as half]  Laura team 7540,
Maggie team 2496,
Amy team 193,
John team 2554		 half day 3pm to done (~7:30pm) 6 no This role is for Saturday evening (expected to be 3pm – 7:30pm until all equipment is back loaded into trailer – exact time is TBD).  This is a physical role.  Recommended to bring gloves and wear closed toe shoes.   This role counts as a “half” volunteer role.
Custom: Team Check-In [counts as half]  filled –
Praneetha team 12830,
Sudhi team 5131		 half day 6:45am-11:45am 2 no  Assists with FLL Team Registration.  Position provides direction, assistance, and information to FLL coaches and other adults accompanying teams and distributes materials.  Assist with area set-up and breakdown
Custom: Volunteer Check-In morning [counts as half]  filled –
Maria team 12830,
Anna team 7052		 half day 6:45am-11:45am 2 no  Assists with FLL Volunteer Registration.  Position provides direction, assistance, and information to volunteers and distributes materials.  Assist with area set-up
Custom: Volunteer Check-In afternoon [counts as half]  filled –
Amy team 419		 half day 11:30am – 3:30pm 1 no  Assists with FLL Volunteer Registration.  Position provides direction, assistance, and information to volunteers and distributes materials. Assist with area breakdown
Custom: Kids Choice Award Manager  [counts as half]  Arnaud team 12263,
Keshav team 5131		 half day 1pm -4:30pm 4 no Manage teams voting for the Kids’ Choice Award categories using supplied computers and then use tool to sum up and print results.  Role fulfills a “half” team volunteer role and is needed between 1pm and 4:30pm.
Custom: Team Picture &  Medallion Handout [counts as half]  filled –
Ming team 8308,
Bhanu team 817		 half day 10am-2pm 2 no Setup and manage taking team pictures with supplied camera as well as hand out team medallions to each team.The role is from 10am to 2pm and counts as a “half” volunteer role.
Custom: Early Morning Errand runner (as needed starting at 6:30am) – need car  [counts as half]  filled –
Hitesh team 6279		 half day 6:30am-8:30am 1 no This person must have access to a car, be a legal driver and be available and able to run errands such as getting coffee, supplies, etc as needed for the tournament.This is the earliest morning role and is needed from 6:30am to 8:30am (best for morning people) and counts as a half day volunteer role
Custom: Morning Errand runner (as needed) – need car  [counts as half]  filled –
Suneet team 6279		 half day 8am-1pm 1 no This person must have access to a car, be a legal driver and be available to run errands as needed for the tournament.This role from from 8am to 1pm and counts as a half day volunteer role.
Custom: Afternoon Errand runner (as needed) – need car  [counts as half]  filled –
Swapneel team 657		 half day 12pm-4pm 1 no This person must have access to a car, be a legal driver and be available to run errands as needed for the tournament. This role from from 12pm to 4pm and counts as a half day volunteer role.
Custom: Gym Security – morning shift  [counts as half]  filled –
Grace team 2335,
Vivek team 9821,
Suvarna team 657,
Anand team 4722		 half day 7am-1pm 4 no Provide security for the event by maintaining crowd order and enforcing food/beverage restrictions
Custom: Gym Security – afternoon shift  [counts as half]   Grace team 2335,
Anna team 7052,		 half day 12pm-5pm 4 no Provide security for the event by maintaining crowd order and enforcing food/beverage restrictions
Custom:  Pit Security – morning shift  [counts as half]  filled –
Jahan team 2554,
Arnaud team 12263,
Trey team 5706,
Daniela team 1934		 half day 7am-1pm 4 no Provide security for the event by maintaining crowd order and enforcing o food/beverage restrictions
Custom:  Pit Security – afternoon shift [counts as half]  Ann team 6677,
Neil team 5255,
Anjuli team 1934		 half day 12pm-5pm 4 no Provide security for the event by maintaining crowd order and enforcing food/beverage restrictions
Custom: Welcome Desk / Event Greeter – 9am to 3pm [counts as half]  filled –
Tara team 6088,
Amy team 193		 half day 9am – 3pm 2 no This person will be greeting teams and visitors to the tournament and helping with general questions. Person must be cheerful, friendly and a strong communicator.   This role counts as a “half” volunteer role.